Overview
"CORA" stands for "Colorado Open Records Act". With certain exceptions, CORA requires disclosure of public documents. Public documents are generally defined as an existing written or electronic document made, maintained or kept by a state agency for use in a government function or purpose. Exceptions are set out in the Colorado Open Records Act, and may also be found in the organic act covering the programs administered by DORA. Records requests should be directed to the record custodian for the division or office that maintains the records you are seeking.
Background
The Colorado Open Records Act requires departmental records to be made available to the public (within appropriate guidelines). It is the intent of the Department of Military and Veterans Affairs to be compliant with spirit and letter of the law and to provide outstanding customer service to requestors.
Definitions:
None
Policy:
- CORA requests received by an employee of the DMVA or associated Federal entity will be forwarded to the Assistant to the Deputy Executive Director where it will be logged and routed to the appropriate department.
- CORA requests will not be answered without the review of the Resource Director and/or Deputy Executive Director to ensure compliance with statutory obligations.
Procedures:
COLORADO OPEN RECORDS ACT (CORA) INSTRUCTIONS FOR PUBLIC REVIEW
- An appointment should be made to review files.
- File Requests can be submitted in writing by letter, fax, or emailed or telephoned to:
- Assistant to the Deputy Executive Director
- Colorado Department of Military and Veterans Affairs
- 6868 S. Review Parkway
- Centennial, Colorado 80112-6703
- Phone: 720-250-1515
- Fax: 720-250-1519
All requests should include the following information:
- Date
- Company name
- Requestor's name
- Address
- Telephone number
- Detailed description of documents requested.
Upon receipt of the request a computer search is done. All information is collected, the requestor is notified, and a time is scheduled for the review. All requests will be responded to within three days. Large requests may be responded tow within seven days. Reviews will take place during regular business hours, Tuesday through Friday 8 a.m. to 12 p.m. and 1 p.m. to 4 p.m.. Files will be reviewed on the premises.
At the time of the review all requesters will be required to provide photo identification such as a Driver's License or state photo identification prior to the review. The identification will be returned when the review is completed.
The requestor may take notes, bring tape recording devices, and/or portable computers. Outside photocopiers are not allowed.
A fee of $25/hr. is assessed for all records collection activities after the first hour. Charges will not exceed the actual cost for record retrieval.
Copies (up to 30) can be provided the day of the review at a cost of $.25 per page. Any copying job over 30 pages will be available within three days, for pick-up or mailing at a cost of $.25 per page plus the cost of postage (if required). Payment in the form of cash or check must be made at the time the copies are received in person or prior to mailing. We do not accept credit cards and cannot bill for services. The format of provided documents cannot be specified by the requestor, but the Department will attempt to comply with all requests.
Records Submission
Download and complete the DMVA Colorado Open Records Act Form
There is no central repository for public records or single office that fulfills public records requests in Colorado. You must submit your request to the custodian of the record - the government office that actually holds the record itself. For the DMVA, please direct all submissions and inquires to:
Resource Director's Office
6848 S Revere Pkwy
Centennial 80112
720-250-1515
CORA@dmva.state.co.us
If you need to submit a request for records from another agency, call that government entity and ask how to submit your request.
Policies and Statutes
Consult the linked documentation below for more detailed information.
DORA Public Records Policy
Colorado Revised Statutes 2017
Additional Information
Still have questions? For additional information please visit the DORA Open Records - CORA Requests web page.