Services

Archives

To view records request instructions for the Colorado Department of Military and Veterans Affairs, Archives (DMVA Archives), please click on the relevant category below.

Colorado National Guard Military Personnel Records

Please click on your service branch below to view records request instructions.
Note: DMVA Archives only holds records for Colorado National Guard Servicemembers. If you served in a different state's National Guard you will need to contact that state's archives to obtain your service records.

Branch of Service

CO Army National Guard

Please follow the steps below to request your records.

  1. Determine your record's location.
    • Last day of service was 2007 or earlier
      • DMVA Archives has your record
      • Proceed to step 2
    • Last day of service was 2008 or later
  2. Download, fill out, and sign a records request form, Standard Form 180 (SF180).
  3. Mail or fax your completed SF180 and a copy of your government issued photo ID to the DMVA Archives.
    DO NOT EMAIL your completed SF180 to the DMVA Archives. Your completed SF180 contains sensitive personally identifiable information (PII), like your social security number, and DMVA Archives email is not encrypted. SF180s sent to DMVA Archives via email WILL NOT BE ACCEPTED.
    • Fax: 720-250-1589
    • Mailing Address:
      Colorado DMVA Archives
      6848 S. Revere Parkway
      Centennial, CO 80112-6709
  4. Urgent Requests (Ex. VA Loan, Burial, Employment, etc.)
    • If your request is urgent in nature and is time sensitive, please send an email to archives@dmva.state.co.us and include the information listed below (this will help the archives administrator locate your record more quickly). DO NOT EMAIL your completed SF180 to the DMVA Archives.
      • DO NOT list your social security number in your email to DMVA Archives. The DMVA Archives email is not encrypted.
      • Full name
      • Branch of service (Army or Air)
      • Year you were discharged
      • Birth year
      • Method by which you are sending your SF 180 to DMVA Archives (mail or fax)
      • Phone number

Personnel File general inquiries should be sent to archives@dmva.state.co.us.

CO Air National Guard

Please follow the steps below to request your records.

  1. Determine your record's location.
    • Last day of service was 2003 or earlier
      • DMVA Archives has your record
      • Proceed to step 2
    • Last day of service was 2004 or later
  2. Download, fill out, and sign a records request form, Standard Form 180 (SF180).
  3. Mail or fax your completed SF180 and a copy of your government issued photo ID to the DMVA Archives
    DO NOT EMAIL your completed SF180 to the DMVA Archives. Your completed SF180 contains sensitive personally identifiable information (PII), like your social security number, and DMVA Archives email is not encrypted. SF180s sent to DMVA Archives via email WILL NOT BE ACCEPTED.
    • Fax: 720-250-1589
    • Mailing Address:
      Colorado DMVA Archives
      6848 S. Revere Parkway
      Centennial, CO 80112-6709
  4. Urgent Requests (Ex. VA Loan, Burial, Employment, etc.)
    • If your request is urgent in nature and is time sensitive, please send an email to archives@dmva.state.co.us and include the information listed below (this will help the archives administrator locate your record more quickly). DO NOT EMAIL your completed SF180 to the DMVA Archives.
      • DO NOT list your social security number in your email to DMVA Archives. The DMVA Archives email is not encrypted.
      • Full name
      • Branch of service (Army or Air)
      • Year you were discharged
      • Birth year
      • Method by which you are sending your SF 180 to DMVA Archives (mail or fax)
      • Phone number

Personnel File general inquiries should be sent to archives@dmva.state.co.us.

Active Duty or Reserve Military Personnel Records

If you served on Active Duty or as a Reserve in the United State Army, Navy, Marine Corps, Air Force, or Coast Guard, DMVA Archives does not have your record.

To request your records visit the National Archives records quest web page https://www.archives.gov/veterans or call them at either 314-801-0800 or 1-866-272-6272 (Toll Free).

Employment Verification

DMVA Archives cannot process employment verifications.

To verify a Soldier or Airman, you will need to contact their unit.

To verify a Colorado Department of Military and Veterans Affairs employee, contact the DMVA Human Resources office at 720-250-1520.

Historical Documents or Information

DMVA Archives only manages military personnel records and does not store any documents pertaining to the history of the Colorado National Guard or its members.

If you are in search of historical documents or information, Colorado's historical society, History Colorado, may be able to assist. Please try locating the appropriate office or museum by visiting their contact page or by calling their general inquiry line 303-447-8679.

Medical Records

Locating the entirety of your medical records can be tricky since portions may reside in several different locations. It is recommend to contact the CONG Medical Office as they are proficient at locating and procuring medical records.

About DMVA Archives

DMVA Archives maintains physical military personnel records for individuals that served in the Colorado Army or Air National Guard, before the transition to electronic file keeping systems. The information available in a military personnel record includes:

  • DD-214 Certificate of Release or Discharge From Active Duty
  • NGB-22 Report of Separation and Record of Service
  • NGB-22A Correction of NGB-22
  • NGB-23 Retirement Points Record
  • NGB-0122 Federal Recognition Appointment Order (Officers Only)
  • 20 Year Retirement Letter (National Guard)
  • DD-4 Enlistment Contract

NOTE: Not all records contain every item of information listed above. Please check with the Archives Administrator to determine what information is available.

If you need to contact the DMVA Archives please send an email to archives@dmva.state.co.us. Additionally, you may call 720-250-1560 or send mail correspondence to:

  • Archives Administrator
    6848 S. Revere Parkway
    Centennial, CO 80112-6709

 

DoD and Military Identification

JFHQ

Contact Info
DMVA DEERS Office
6848 South Revere Parkway, (1st floor)
Centennial, CO 80112

Operations by Appointment ONLY (Required)
Hours of Operation:
Tuesday through Friday, 08:00 to 16:00
Phone: 720-250-1315

Grand Junction

Contact Info
WROS DEERS Office
482 28 Road
Grand Junction, CO 81501

Appointments are recommended as walk-ins are only when scheduling permits
Hours of Operation:
Monday through Thursday 07:00 to 17:30
Phone: 970-257-3762

Services

  • Issue DOD ID cards, including CAC (Common Access Card), to those with a (DEERS) record showing eligibility.
    NOTE: Requires that the recipient (aged 18 or older) present two forms of government-issued identification, one of which must be a photo ID. These may include a valid (not expired) driver's license or passport, any DOD id card (may NOT be expired), the original or a certified copy of a birth certificate, an original Social Security card
  • This office issues CAC to military members, DOD Civilians and DOD Contractors. In addition to CAC, this office issues ID cards to eligible Military or DOD Civilian Retirees and their dependents,
  • Research and have corrected DEERS record discrepancies that are depriving individuals of legitimate entitlements.
  • Process DEERS transactions such as the addition of a spouse, children, step-children, custodial children (requires the original of a court order of custody), processing of a divorce (requires valid court order), update of the eligibility of dependent children over the age of twenty-one who are full-time college students, and the record update of retirees who have enrolled in Medicare Part B for Tricare benefit purposes.
  • This office also assists those attempting to extend benefit eligibility, including Tricare, to otherwise ineligible dependents with medical disabilities, as well as parents or in-laws who can establish dependency. (These cases must be approved by the Defense Finance and Accounting Service -DFAS).
  • This office also provides limited guidance on Tricare enrollment procedures and benefits.

Military Family Relief Fund Application

The Military Family Relief Fund Application

A fund has been established by Colorado legislators and is available to military personnel who meet certain criteria. The specific requirements are listed below, as well as the application, and information sheet. For more specific information, and/or to speak with the appropriate representative reference the contact numbers listed below.

For Colorado National Guard and Reserve Military Members Who Meet These Requirements

  • The Service Member is currently on active military duty for a minimum of thirty (30) days on overseas mobilization orders,
  • The Service Member or the family member of the Service has submitted a complete application,
  • The Service Member is a Colorado resident for income tax purposes as evidenced by a current Leave and Earning Statement

If you meet the above mentioned criteria please download the following forms (below), and fill them out with with the appropriate information.

MFRF Application - Deployment Related Expenses
MFRF Application - Pay Differential
Info Sheet MFRF

NOTE: This is NOT an emergency fund, so applications are reviewed at a monthly meeting, approximately every 30 days. All documentation that is required by the instructions must accompany the application.

Contact Info

Army National Guard
State Family Program Director, Interim
Suzanne Buemi
720-250-1190
Suzanne.m.buemi.civ@mail.mil

Air National Guard
Michelle Abarca
720-847-9116
michelle.abarca@ang.af.mil

Army Reserve
CSM Kristal Florquist
720-235-6711
kristal.j.florquist.mil@mail.mil

Marine Reserves
James Heitman
720-847-7852
James.e.heitman@usmc.mil

Navy Reserves
PS2 Lotyease Killingsworth
720-847-7819
ty.killingsworth@navy.mil


Specific questions regarding the Military Family relief Fund? Contact Ms. Charlene Shields at 720-250-1190 or charlene.m.shields.civ@mail.mil.

Colorado Revised Statutes 28-3-1501 et sequitur- Military Family Relief Fund

Full Text

Statute text

The general assembly hereby finds and declares that, due to the many mobilizations subsequent to the September 11, 2001, terrorist attacks, many families of Colorado National Guard members and reservists face financial hardships when the National Guard member or reservist is called to active military duty or state active duty because the military pay of a soldier is often far less than his or her civilian salary. Because private companies often do not make up the difference in salary, military families may see a significant drop in household income while a family member is away on active military duty or state active duty. In addition, active duty military personnel and their families encounter additional hardships when the active duty member is deployed to zones in which he or she will encounter hostile fire. Many families of Colorado National Guard members, reservists, and active duty military personnel also face additional expenses caused by a long family separation. The general assembly further finds and declares that grants from the military family relief fund are intended to help families defray the costs of food, housing, utilities, medical services, and other expenses that may be difficult to afford when a family member leaves civilian employment for active military duty, is on active military duty in a hostile fire zone, or is called to state active duty by executive order of the governor.