Human Resources

Employee Partnership/Organized Labor/Union FAQs

Employee Organization Access Policy
Partnership Meeting Attendance Guidelines

Recent Informational Links

Employee Discounts
Employee Handbook
Timesheet 2021-2022 - Monthly

Important forms

(Click section title to toggle open/close)

Timesheet and Leave Request

• Powerpoint on How To Complete Timesheets
• Bi-Weekly Employee Timesheet
• Timesheet - Monthly 2021-2022
• DocuSign Timesheet
• Timesheet Policy
• Leave Request Form
• Victim Leave Affidavit
• Overtime Policy
• *For medical certification and return to work forms please reference the FMLA section (located further down the page).

Dispute Resolution

• Grievance Form
• Whistleblower Complaint Form
• Appeal Dispute Form
• Appeal Dispute Form Completion Instructions

Performance Management

• Performance Evaluation Dispute Process
• Performance Goal Setting Worksheet
• Performance Level III Recommendation Form
• Performance Plan and Evaluation Form
• Performance Discussion & Documentation Form
• Performance Appraisal Checklist for Supervisors

Employee Data

• Colorado Application Form
• Employee Information Form
• First Report of Injury Form
• W-4 Form
• ESS Employee Self Service


• Changing your Address? Getting Married? Divorcing? Had a New Baby? You may need to update your information on:
• BenefitSolver
• Emergency and Contact Form
• PERA Update Form


• Please be sure you return your updated information to the Human Resources office!

Employee Benefits Information

• You have amazing benefits available to you as an employee of the State of Colorado. Our wonderful providers of State healthcare, dental, etc. have put together quick learning videos for each of our plans. It is best to watch these videos prior to electing your benefit options. It is always best to begin with the overview video so you know what benefit options are available to you. Please keep in mind paper forms are available this year. To enroll in benefits with a paper form please, click here.
• 
  State Benefits Open Enrollment Overview (4 minutes): https://www.youtube.com/watch?v=3TNagC1RBQU&feature=youtu.be
• 
  To find all open enrollment information and links please visit the State of Colorado Benefits homepage: https://stateofcoloradobenefits.com/
•  
• Employee Resources
  Employee Benefits Guide 2021-2022
  Open Enrollment Website
  Health, Vision & Dental Rates
  FAQs
  MyChoice Mobile App Flyer
  Benefits Contacts
• 
  Medical Benefits
  Cigna SOC Plans
  Kaiser Permanente SOC Plans
  Cigna Plan Video
  Kaiser Plan Video
  Tobacco Surcharge Video
  Paladina Health (For Cigna Members)
  Grand Rounds (For Cigna Members)
• 
  Dental Benefits
  Delta Dental SOC Plans
  Delta Dental Plan Video
  Basic Plan Summary
  Basic Plus Plan Summary
• 
  HSA & FSA
  HSA Overview
  HSA FAQs
  HSA Rules
  FSA Overview
  FSA Employee Guide
  Wex Benefits
• 
  Vision Benefits
  EyeMed SOC Vision Plans
  EyeMed Plan Video
  EyeMed Base Plan Summary
  EyeMed Enhanced Plan Summary
• 
  Optional Benefits
  Life and AD&D Insurance
  Life Insurance Plan Summary
  Disability Insurance
  Unum Plan Video
• 
  Employees of the State and DMVA may enroll in benefits online.
  
  Employees have extensive and current information available to them on-line so they may make educated, and desirable benefit decisions for themselves and their families.
• 
  Enrolling Online is Easy: Visit www.benefitsolver.com and log in by entering your username and password. If you forgot your username or password, you can reset them. The company key is "soc" (State of Colorado). Follow the instructions to enroll in your benefits or waive coverage. Use the Reference Center to help you make your selections.


• Do you qualify for the Medical Supplement Program? The Medical Supplement Program is a subsidy provided by the State of Colorado to assist qualified low-income state employees and their children with the cost of their medical premium. Learn more and apply at Colorado.gov/dhr/Supplement-Program.


• Flexible Spending Accounts Information
• Learn more about Flexible Spending Accounts (click here)
• FSA Employee Guide
• FSA Information Sheet
• FSA Debit Card Information Sheet
• FSA Claim Filing Instructions
•  
• Web Sites
• On-Line Enrollment Site (Benefit Solver)
• Kaiser
• Cigna
• Delta Dental
• Retirement Information Website
• Employee Wellness Program
• Employee Discounts
• Insurance for Home and Auto through Liberty Insurance

Prospective Employee and New Employee

• Welcome to the Department of Military and Veterans Affairs! You are/will be part of an organization committed to serving our communities, state, and nation for state and national emergencies, supporting the Colorado National Guard in developing and promoting a ready military force, serving our Colorado Veterans, and providing dignified funeral options for Veterans in Grand Junction. We make a huge, but quietimpact. Please review our strategic initiatives below:
• Who We Are
• What We Do
• Governor's Welcome to the State Video
• Guide to Employee Benefits at DMVA .pdf
• Department of Military & Veterans Affairs Locations.pdf
• W-4 Form
• Employment Eligibility Verification Form (I-9)
• Direct Deposit Form
• Affirmation of Legal Work Status
• Issuance of Equipment Agreement
• Payroll Schedule 2021
• DMVA Holiday Schedule 2021

Temporary Employment

• Temporary New Hire
• Temporary Employment New Hire Agreement
• W-4 Form
• Temporary Position Description
• Employment Eligibility Verification (I-9)
• Affirmation of Legal Work Status
• Employee Address and Emergency Contact Form
• Issuance of Equipment Agreement
• Jobs Not Covered by Social Security Statement
• Direct Deposit Authorization
• State Information Technology Devices and Software Policy
• Workman's Compensation Policy
• Holiday Schedule 2021

Payroll

• Direct Deposit Form
• Travel-Meeting-Training Reimbursement Form 2019
• W-4 Form
• Holiday Schedule 2021
• IRS COVID19
• Form W-2 Decoded 2019
• Bi-weekly Timesheet
• Payroll Schedule 2021 (Monthly and Bi-Weekly)
• Paystub Decoded
• View Paystub - Employee Self Service
• Emergency and Contact Form

FMLA

• Frequently Asked Questions Regarding FMLA
• Medical Certification Form for Employee
• Medical Certification Form for Family Member
• Medical Certification Form for Qualifying Exigency
• Medical Certification Form for Serious Illness Injury of Servicemember
• Fitness to Return to Work Form
• FMLA Rights and Responsibilities Notice
• Flu Medical Certification Form

Leave Sharing

• Leave Sharing Application Form
• Leave Sharing Donation Form
• Leave Sharing Policy

Pay Differentials Request

• Compression & Matching Pay Request
• Temporary Pay Differential
• Referral Award Request
• Signing Bonus Request

Position Description Templates and Information

• PDQ Functional Attributes List
• Recruitment Process Checklist
• Writing a Position Description Guide
• Position Description Form
• Temporary Position Description Form

State Active Duty Employment

• Who can apply for State Active Duty positions?
• Click here for Information and Instructions on applying for State Active Duty positions (Coming Soon)
• State Active Duty Handbook
•  
• State Active Duty Compensation
• State Active Duty Guards are not paid based upon Title 10 or Title 32 orders.
• They are paid equivalent to active duty, however, are paid a daily rate consisting of soldier rate of pay (based upon rank), and includes BAS and housing.


• State Active Duty New Hire Employment Paperwork
• State Active Duty Employment Paperwork
• W-4 Form
• Employment Eligibility Verification (I-9)
• Affirmation of Legal Work Status
• Employee Address and Emergency Contact Form
• Issuance of Equipment Agreement
• Jobs Not Covered by Social Security Statement
• Direct Deposit Authorization
• State Information Technology Devices and Software Policy
• Workman's Compensation Policy

Workman's Compensation

• Workman's Compensation Policy
• Click here for Workman's Compensation providers.
• First Report of Injury Form

DMVA Policies

• DMVA internal policies are listed below. Most policies will be highlighted in blue. If the policy has been updated or is new within the last six months, it will be highlighted in green.
• Acceptable Use Policy
• Archives Policy
• Buckely Badge Policy
• Cell Phone Policy
• Colorado Open Records Act
• Compensation Policy
• Counter-Drug Seizure Policy
• DMVA Data Retention Policy
• Delegation of Appointing Authority
• Essential Positions
• Employee Recognition and Incentive Policy
• Employee Use of Recording Devices in the Workplace
• Fiscal Financial Records Policy
• Grievance Policy
• Layoff Matrix Policy
• Leave Request Policy
• Leave Sharing Policy
• Nepotism Policy
• Organized Labor Representative Access
• Overtime Policy
• Pay Differential Policy
• Performance Management Program Policy
• Personal Services Policy
• Physical Fitness Policy for State Employees
• Political Activities and Campaigning
• Professional Development Policy
• State Campaign Coordinator Position Policy
• Temporary Pay Differential Policy
• Time Sheet Policy
• Travel Reimbursement Policy
• State and Federal Vehicle Usage Policy.pdf
• State Government Travel - Guidance 9/25/2020
• Violence in the Workplace Policy

Management Toolbox

• Virtual Suggestion Box
• 
  The DMVA Virtual Suggestion Box has been developed to capture and encourage ideas for improvements within the organization. To make a suggestion please visit https://co.ng.mil/Contact-Us/Virtual-Suggestion-Box/.
• Award Templates
  • You Rock (1^st award)
  • You Rocked Again (2^nd award)
  • You Rocked a Third Time (3^rd award)
  • You Rocked a Fourth Time (4^th award)
  • You Rocked a Fifth Time (5^th award)