Human Resources

Current Human Resource News:

Talent Management Season is Here

• All performance evaluations for April 1, 2021 through March 31, 2022 are due in Human Resources by April 30, 2022. Start gaining your employee’s feedback on their own performance!
• New performance goals on the new forms are also due on April 30, 2022 for the period of April 1, 2022 to July 31, 2023. A webinar will be held for supervisors in April to discuss the new plan, timelines, and goal expectations. Information will be sent to supervisors along with the new forms at the start of April. Please stay tuned!

Public Service Loan Forgiveness Waiver Opportunity

On Oct. 6, 2021, the U.S. Department of Education announced a change to the Public Service Loan Forgiveness (PSLF) program rules as a result of the COVID-19 national emergency. Throughout the pandemic, the U.S. Department of Education has provided a variety of benefits to borrowers.

Now, for a limited period of time, borrowers may receive credit for past payments made on loans that would otherwise not qualify for PSLF. This is great news for State of Colorado Employees. Any prior payment will count as a qualifying payment regardless of type of federal loan, repayment plan, or whether payment was made in full or on-time. You can receive forgiveness even if you are not working at a qualifying employer at the time of application and forgiveness.

Please visit the Federal Student Aid website for a complete listing of new rules around qualifying payments, waiver requirements, the employment verification process, and more.

Free RTD/EcoPass Requests

All State employees are eligible for free RTD/EcoPasses. To request an RTD/EcoPass, please reach out to the Human Resources office directly at 720-250-1520. Human Resources will enter you into the system, complete a form to give to you. You then must visit one of the EcoPass Photo Center Locations and you will be issued an RTD/EcoPass. These are employee-only passes, and not family passes. Volunteers, temporaries, out-of-state, retired, and terminated employees are not eligible for the pass.

Current Job Positions

• Closing 5/22:
• Engineer I - Arapahoe County, CO
• Facility Craftsman at Fort Lupton - Weld County, CO
• Facility Craftsman at Ft. Carson - Colorado Springs, CO
• Facility Tradesman - Watkins - Adams County, CO
• General Laborer I at Buckley Air Force Base - Arapahoe County, CO

• Closing 5/27:
• Legislative Liaison and Public Information Officer - Arapahoe County, CO, CO
• Architect III - Arapahoe County, CO

• Closing 5/31:
• Air Traffic Controller I - Arapahoe County, CO
• Purchasing Agent - Arapahoe County, CO

 

COVID 19

Employees who have compromised immune systems or have been exposed, please notify both your supervisor as well as Human Resources as soon as possible for further direction.
COVID19 Personnel Information
IRS COVID19

Snow Lines

Centennial: 720-250-1018 (will be updated by 5:00 a.m.)
Veterans Affairs: 303-866-5444 (Determined by the Director of Veterans Affairs for each county as necessary)
Buckley: 720-847-7669
Ft. Carson: 719-526-0096
Greely: Recall Checklist
Grand Junction: Determined by the Director of Veternas Affairs.
HAATS: Follow base commander determination.

Quick Links

Employee Discounts
Employee Handbook
Timesheet 2021-2022 - Monthly

Important forms

(Click section title to toggle open/close)

Timesheet and Leave Request

• Powerpoint on How To Complete Timesheets
• Bi-Weekly Employee Timesheet
• Timesheet - Monthly 2021-2022
• DocuSign Timesheet
• Timesheet Policy
• Leave Request Form
• Victim Leave Affidavit
• Overtime Policy
• *For medical certification and return to work forms please reference the FMLA section (located further down the page).

Dispute Resolution

• Grievance Form
• Whistleblower Complaint Form
• Appeal Dispute Form
• Appeal Dispute Form Completion Instructions

Performance Management

• DMVA Wigs
• Performance Evaluation Dispute Process
• Performance Goal Setting Worksheet
• Performance Level III Recommendation Form
• 2022 Talent Management Plan & Evaluation Form
• Performance Discussion & Documentation Form
• Performance Appraisal Checklist for Supervisors
• Performance Management Training Slides
• 2022 5-Point Rating Scale Description

Employee Data

• Colorado Application Form
• Employee Information Form
• First Report of Injury Form
• W-4 Form
• ESS Employee Self Service


• Changing your Address? Getting Married? Divorcing? Had a New Baby? You may need to update your information on:
• BenefitSolver
• Emergency and Contact Form
• PERA Update Form


• Please be sure you return your updated information to the Human Resources office!

Employee Benefits Information

• You have amazing benefits available to you as an employee of the State of Colorado. Our wonderful providers of State healthcare, dental, etc. have put together quick learning videos for each of our plans. It is best to watch these videos prior to electing your benefit options. It is always best to begin with the overview video so you know what benefit options are available to you. Please keep in mind paper forms are available this year. To enroll in benefits with a paper form please, click here.
• 
  State Benefits Open Enrollment Overview: https://vimeo.com/693720757/aab85f6342
• 
  To find all open enrollment information and links please visit the State of Colorado Benefits homepage: https://stateofcoloradobenefits.com/
•  
• Employee Resources
  Open Enrollment Information
  Rates
  Employee Benefits Guide 2022-2023
  Employee Benefits Guide 2022-2023 (Espanol)
  Open Enrollment Website
  Health, Vision & Dental Rates
  MyChoice Mobile App Flyer
  Benefits Contacts
  What is a 529 plan?
• 
  Medical Benefits
  Cigna Copay Basic Plan Benefits Summary
  Cigna Copay Plus Plan Benefits Summary
  Cigna HDHP Benefits Summary
  Cigna Preventive Drugs List
  Optum RX Plan Description
  
  Kaiser Permanente Copay Benefits Summary
  Kaiser Permanente Copay Plus Benefits Summary
  Kaiser Permanente HDHP Benefits Summary
  Kaiser Permanente Preventive Drugs List
  
  Dental Benefits
  Delta Dental Basic Plan Summary
  Delta Dental Basic Plan Description
  Delta Dental Basic Plus Plan Summary
  Delta Dental Basic Plus Plan Description
• 
  HSA & FSA
  HSA Overview
  HSA FAQs
  HSA Rules
  FSA Overview
  FSA Employee Guide
  FSA Eligible Expenses
  Wex Benefits
• 
  Vision Benefits
  EyeMed Basic and Enhanced Benefits Summaries
  EyeMed Basic Plan Certificate
  EyeMed Enhanced Plan Certificate


• Disability
  Unum Short-Term Disability (STD) Certificate
  Unum Long-Term Disability (LTD) Certificate
• 
  Life Insurance
  Securian Financial Term Life Certificate
  Securian Financial Life and AD&D Plan Summary
• 
  Optional Benefits
  Life and AD&D Insurance
  Life Insurance Plan Summary
  Disability Insurance
  Unum Plan Video
• 
  Retirement Benefits
  PERA Overview
• 
  Employees of the State and DMVA may enroll in benefits online.
  
  Employees have extensive and current information available to them on-line so they may make educated, and desirable benefit decisions for themselves and their families.
• 
  Enrolling Online is Easy: Visit www.benefitsolver.com and log in by entering your username and password. If you forgot your username or password, you can reset them. The company key is "soc" (State of Colorado). Follow the instructions to enroll in your benefits or waive coverage. Use the Reference Center to help you make your selections.


• Do you qualify for the Medical Supplement Program? The Medical Supplement Program is a subsidy provided by the State of Colorado to assist qualified low-income state employees and their children with the cost of their medical premium. Learn more and apply at Colorado.gov/dhr/Supplement-Program.


• Flexible Spending Accounts Information
• Learn more about Flexible Spending Accounts (click here)
• FSA Employee Guide
• FSA Information Sheet
• FSA Debit Card Information Sheet
• FSA Claim Filing Instructions
•  
• Web Sites
• On-Line Enrollment Site (Benefit Solver)
• Kaiser
• Cigna
• Delta Dental
• Retirement Information Website
• Employee Wellness Program
• Employee Discounts
• Insurance for Home and Auto through Liberty Insurance

Public Service Loan Forgiveness Waiver Opportunity
On Oct. 6, 2021, the U.S. Department of Education announced a change to the Public Service Loan Forgiveness (PSLF) program rules as a result of the COVID-19 national emergency. Throughout the pandemic, the U.S. Department of Education has provided a variety of benefits to borrowers.

Now, for a limited period of time, borrowers may receive credit for past payments made on loans that would otherwise not qualify for PSLF. This is great news for State of Colorado Employees. Any prior payment will count as a qualifying payment regardless of type of federal loan, repayment plan, or whether payment was made in full or on-time. You can receive forgiveness even if you are not working at a qualifying employer at the time of application and forgiveness.

Please visit the Federal Student Aid website for a complete listing of new rules around qualifying payments, waiver requirements, the employment verification process, and more.

Free RTD/EcoPass Requests
All State employees are eligible for free RTD/EcoPasses. To request an RTD/EcoPass, please reach out to the Human Resources office directly at 720-250-1520. Human Resources will enter you into the system, complete a form to give to you. You then must visit one of the EcoPass Photo Center Locations and you will be issued an RTD/EcoPass. These are employee-only passes, and not family passes. Volunteers, temporaries, out-of-state, retired, and terminated employees are not eligible for the pass.

Prospective Employee and New Employee

• Welcome to the Department of Military and Veterans Affairs! You are/will be part of an organization committed to serving our communities, state, and nation for state and national emergencies, supporting the Colorado National Guard in developing and promoting a ready military force, serving our Colorado Veterans, and providing dignified funeral options for Veterans in Grand Junction. We make a huge, but quiet impact. Please review our strategic initiatives below:
• Who We Are
• What We Do
• Governor's Welcome to the State Video
• Department of Military & Veterans Affairs Locations.pdf
• W-4 Form
• Employment Eligibility Verification Form (I-9)
• Direct Deposit Form
• Affirmation of Legal Work Status
• Issuance of Equipment Agreement
• Payroll Schedule 2022
• DMVA Holiday Schedule 2022
• Retirement Benefits Overview

Temporary Employment

• Temporary New Hire
• Temporary Employment New Hire Agreement
• W-4 Form
• Temporary Position Description
• Employment Eligibility Verification (I-9)
• Affirmation of Legal Work Status
• Employee Address and Emergency Contact Form
• Issuance of Equipment Agreement
• Jobs Not Covered by Social Security Statement
• Direct Deposit Authorization
• State Information Technology Devices and Software Policy
• Workman's Compensation Policy
• Holiday Schedule 2022

Alternate Workplace Information

• Working in the field?
  • Check out Wildfire Safety Guidance and Frequently Asked Questions
• Working from home?
  • Flexible Work Arrangements Policy
  • Take an ergonomic assessment
  • Get ergonomic training
  • Learn defensive driving
  • Download a flexplace safety checklist
  • Safety Toolbox
• Templates/ Assessment Forms
  • Job Safety Analysis Template (MS Word)
  • PPE Assessment Template (MS Word)
• 
  Visit the State Risk Management training page for a list of upcoming and recorded webinars.

FMLA

• Frequently Asked Questions Regarding FMLA
• Medical Certification Form for Employee
• Medical Certification Form for Family Member
• Medical Certification Form for Qualifying Exigency
• Medical Certification Form for Serious Illness Injury of Servicemember
• Fitness to Return to Work Form
• FMLA Rights and Responsibilities Notice
• Flu Medical Certification Form

Leave Sharing

• Leave Sharing Application Form
• Leave Sharing Donation Form
• Leave Sharing Policy

Pay Differentials Request

• Compression & Matching Pay Request
• Temporary Pay Differential
• Referral Award Request
• Signing Bonus Request

Position Description Templates and Information

• PDQ Functional Attributes List
• Recruitment Process Checklist
• Writing a Position Description Guide
• Position Description Form
• Temporary Position Description Form

State Active Duty Employment

• Who can apply for State Active Duty positions?
• Click here for Information and Instructions on applying for State Active Duty positions (Coming Soon)
• State Active Duty Handbook
•  
• State Active Duty Compensation
• State Active Duty Guards are not paid based upon Title 10 or Title 32 orders.
• They are paid equivalent to active duty, however, are paid a daily rate consisting of soldier rate of pay (based upon rank), and includes BAS and housing.


• State Active Duty New Hire Employment Paperwork
• State Active Duty Employment Paperwork
• W-4 Form
• Employment Eligibility Verification (I-9)
• Affirmation of Legal Work Status
• Employee Address and Emergency Contact Form
• Issuance of Equipment Agreement
• Jobs Not Covered by Social Security Statement
• Direct Deposit Authorization
• State Information Technology Devices and Software Policy
• Workman's Compensation Policy

Workman's Compensation

• Workman's Compensation Policy
• Workman's Compensation Providers
• First Report of Injury Form

DMVA Policies

• DMVA internal policies are listed below. Most policies will be highlighted in blue. If the policy has been updated or is new within the last six months, it will be highlighted in green.
• Acceptable Use Policy
• Alcohol in the Workplace
• Archives Policy
• Buckely Badge Policy
• Cell Phone Policy
• Colorado Open Records Act
• Compensation Policy
• Counter-Drug Seizure Policy
• DMVA Data Retention Policy
• Delegation of Appointing Authority
• Essential Positions
• Employee Recognition and Incentive Policy
• Employee Use of Recording Devices in the Workplace
• Fiscal Financial Records Policy
• Grievance Policy
• Layoff Matrix Policy
• Leave Request Policy
• Leave Sharing Policy
• Nepotism Policy
• Organized Labor Representative Access
• Overtime Policy
• Pay Differential Policy
• Performance Management Program Policy
• Personal Services Policy
• Physical Fitness Policy for State Employees
• Political Activities and Campaigning
• Professional Development Policy
• State Campaign Coordinator Position Policy
• Temporary Pay Differential Policy
• Time Sheet Policy
• Travel Reimbursement Policy
• State and Federal Vehicle Usage Policy.pdf
• State Government Travel - Guidance 9/25/2020
• Violence in the Workplace Policy

Management Toolbox

• Virtual Suggestion Box
• 
  The DMVA Virtual Suggestion Box has been developed to capture and encourage ideas for improvements within the organization. To make a suggestion please visit https://co.ng.mil/Contact-Us/Virtual-Suggestion-Box/.
• Award Templates
  • You Rock (1^st award)
  • You Rocked Again (2^nd award)
  • You Rocked a Third Time (3^rd award)
  • You Rocked a Fourth Time (4^th award)
  • You Rocked a Fifth Time (5^th award)
• Domestic Violence Toolkit
• Colorado State Employee Assistance Program Tools (CSEAP)